Out with the old, in with the new! As a District Administrator, you have the ability to reset your schools' data and update the time settings so your students can begin a new school year in Typing Agent with a clean database.
In order to reset your students, select School Management.
From your list of schools, check the checkboxes next to the ones you'd like to reset. Then select New Year Reset from the fly-out menu on the right.
Now, you'll see a list of all of your available options to check. At minimum, here's what we recommend:
1. Archive ALL student data
2. Move students to the next grade level
3. Delete existing students progress
(Important Note: If rostering with Clever or ClassLink, you will not have the options to move students to the next grade level or remove unused student accounts because your rostering system should only include your active students and students should be placed in their correct classrooms for the nightly syncs. There is no need to do it here.)
Archive ALL Student Data: Recommended
Selecting this option will save a summary of students’ stats into a specific school year that you have set under time settings. Since you can only do this once annually, it is recommended to do so at the end of the year. By archiving the data and deleting existing student progress (see below), you will have a clean database for the new school year hence students will get to work start with the placement test and be placed on the correct Path for this new school year.
Move Students to the Next Grade Level: Recommended
Selecting this option will move your students manually up one grade. If they are in 12th grade already, they will remain in 12th grade. In the event of students who have already graduated, or otherwise are no longer at your school, you will want to delete those accounts prior to running the school reset function. After you have exported all of the data you need to have, we find it's easier to delete those old students before resetting for the new school year because you know exactly who your 12 graders are. If they're still there after you've done your new year reset, they will be intermingled with your new 12th graders and you will now have to shift through them to delete them. Should you decide to reset your data for the new school year without first deleting the old students, click here for more information on deleting students. (Note: Advancing students’ grade level does not change the curriculum itself, but will alter the target settings inside the already assigned curriculum by increasing expected WPM and Accuracy.)
Remove ALL unused Student Accounts:
This will delete all students who have not yet logged into the program. Note, this is irreversible!
Reset ALL Student Passwords:
This will allow you to reset all students’ passwords to a specific password of your choosing. Like the option prior, this is also irreversible.
Delete Existing Student Progress: Recommended
This action is irreversible. It is recommended because it allows you to delete this year's data without deleting the students' accounts. By archiving your students’ data with the first option, you save a record of any progress they have made before you take this action in resetting them for the next year. This gives students a new slate on which to begin working towards their new school year's goals. If this old data present, it will skew and interrupt the data students earn for the new school year.
When you're finished, click Update to finalize this.
Important Note: New Year Resets may require a 24 hour turnaround time to run. The email address listed in the account profile will receive a status email once complete. In the meantime, you can select the View Status text in the bottom right corner to see where we're at in the process at any time.
When should this be done?
The school reset for the new year should be done at the end of the school curriculum year and before new students are rostered for the new school year. Once the student's data is reset they will be reset to the start of the program and will begin by taking the assessment and placement test prior to working on the curriculum.
Important Final Step: Time Settings Update
Once your student data has been reset, your next step is to update the Time Settings for your district to the current educational year.
From your dashboard, select School Management.
Now, select the Time Settings tab.
From here, you'll be able to set the school year duration to the current year.
When you're finished, click Save.
After you have reset your students’ progress and updated your Time Settings, you may want to verify that your students who are moving up a grade will have appropriate WPM and accuracy standards. If you have named your classrooms after a certain grade level, you may also want to ensure that your classrooms are renamed to stay consistent with the year update. The final step is to adjust the Target Settings. For more information on how to do that, click here.
Now, you can feel confident that your Typing Agent account is ready for the new school year!